Administrative Assistant / Executive Assistant to Managing Director

About the role

NTT DATA is looking for a highly organised and proactive Administrative Assistant to support the Managing Director, manage day‑to‑day office operations and provide basic technical assistance to staff. The role is ideal for a multitasker who enjoys problem‑solving and keeping the workplace running smoothly.

Key responsibilities

• Serve as the primary point of contact for office administration, coordinating supplies, maintenance and vendor contracts.
• Manage meeting schedules, conference‑room bookings and shared calendars.
• Support onboarding of new employees, including workstation setup and access‑card issuance.
• Organise company events, team activities and visitor reception.
• Provide first‑level technical support for hardware, software and printer issues, and liaise with IT for complex problems.
• Maintain office technology inventory and ensure devices are configured and updated.
• Prepare records, reports, expense documentation and handle general correspondence.

Required profile

• Minimum 2 years of experience in administrative, office management or IT support roles.
• Strong communication, organisational and multitasking abilities.
• Professional demeanor with a focus on confidentiality and customer service.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using Outlook and Microsoft Teams.

What we offer

• Full‑time, on‑site position within a fast‑paced, collaborative environment.
• Opportunities for growth and learning in a global technology services firm.