Administrative Assistant – Power Technologies (Dublin)

About the role

We are seeking an Administrative Assistant to support the Power Technologies Department, specifically the Thermal Power & HVDC division, at our Dublin office. The role provides essential administrative and logistical support to project and office teams, ensuring smooth daily operations.

Key responsibilities

• Provide general administrative assistance to project and office teams.
• Coordinate meetings, manage calendars, and arrange travel.
• Handle logistics, documentation, and basic payment processes.
• Assist procurement activities: raise requisitions, track orders, draft purchase orders.
• Monitor invoices and support cost‑tracking activities.
• Organise internal and external meetings and maintain proper documentation.
• Support office/facilities coordination and daily operations.
• Assist with document management, formatting, and translations as needed.
• Offer basic support to technical teams when required.

Required profile

• Minimum 1 year of experience in an administrative or support role.
• Bachelor’s degree in a relevant field.
• Strong organisational, communication and multitasking abilities.
• Detail‑oriented with a service‑oriented mindset.
• Ability to prioritise tasks in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Teams.