Administrative Coordinator – IT & Digital

About the role

This modern Executive Assistant‑style position supports the Chief Technology Officer and helps coordinate activity across the IT leadership team. You will drive organisation, communication and operational efficiency within a fast‑moving digital environment.

Key responsibilities

• Manage the CTO’s diary, priorities and meetings, preparing agendas and briefing materials.
• Support supplier onboarding, contracts and purchase orders; track IT vendors, SLAs and budgets.
• Coordinate IT meetings, follow‑ups and ensure timely delivery of action items.
• Draft clear IT updates for the wider business and assist with presentations and reporting using PowerPoint, Copilot and Power BI.
• Handle internal communications via Teams, email and Viva Engage.

Required profile

• Experienced Executive Assistant or Administrative Coordinator, preferably in a technology or IT setting.
• Highly organised with strong attention to detail.
• Able to manage multiple priorities in a fast‑paced environment.
• Excellent communicator who can simplify technical information.
• Proactive, discreet and adaptable.

Required skills

• Microsoft 365 suite (Teams, PowerPoint, Power BI, Viva Engage).
• Familiarity with AI‑assisted tools such as Copilot (or willingness to learn).

What we offer

• Competitive salary €35 k–€50 k, dependent on experience.
• Hybrid working model (four days in the Swords office).
• Strong benefits package.
• Exposure to a modern IT and digital environment.
• Opportunity to work closely with senior leadership in a global business.