CEO Office Manager

About the role

The CEO Office Manager leads ALONE’s CEO Office and reporting function, acting as the primary liaison between the CEO, leadership team and the Board. The role ensures seamless communication, rigorous corporate governance and timely delivery of board and regulatory documentation.

Key responsibilities

• Manage all documents requiring the CEO’s signature, maintaining a tracking system for timely sign‑off and secure record‑keeping.
• Prepare CEO briefings, board presentations and executive correspondence, ensuring accuracy and alignment with organisational messaging.
• Oversee the annual Board and Committee calendar, draft agendas, circulate packs and attend meetings to take minutes.
• Quality‑assure leadership reports, maintain a reporting calendar and advise on process improvements.
• Maintain the register of Trustees, Board records and ensure compliance with the Constitution and Charities Governance Code.
• Protect confidential information in line with GDPR and ALONE’s data governance policies.

Required profile

• Proven experience in senior administrative or board secretarial roles, preferably within the non‑profit sector.
• Strong understanding of corporate governance, board processes and charity compliance requirements.
• Excellent organisational skills with the ability to manage multiple deadlines and priorities.
• High level of discretion and ability to handle sensitive information.

Required skills

What we offer

• Full‑time permanent contract (35 hours per week).
• Opportunity to work at the heart of a leading Irish charity.
• Professional development in governance and senior executive support.