Executive Administrator

About the role

We are recruiting an Executive Administrator for a leading professional sport organisation in Dublin. The role offers a hybrid working model and involves supporting senior leadership in a fast‑paced, high‑profile environment.

Key responsibilities

• Proactively manage the Executive Director’s calendar, including pre‑briefs and debriefs.
• Coordinate travel arrangements and itineraries.
• Prepare information, take minutes, and produce supporting documentation.
• Process expenses in line with company policy.
• Manage ticket, hospitality, and hosting requests for events.
• Ensure gift and hospitality forms are submitted ahead of external events.
• Provide administrative and planning support for internal events, including venue liaison and travel.
• Cover for the Executive Assistant to the CEO when required.
• Establish and communicate meeting schedules to stakeholders.
• Prepare meeting papers and board packs to a professional standard.
• Act as minute taker at senior leadership and board meetings.
• Provide reception cover during afternoons and holiday periods.
• Remain flexible and support other business areas as needed.

Required profile

• Proven experience supporting senior leadership.
• Extensive diary and calendar management experience.
• Excellent verbal and written communication skills.
• Strong attention to detail and proofreading ability.
• Experience taking formal meeting minutes.
• Ability to build positive relationships with national and international stakeholders.
• Professional and polished manner when representing the executive team.
• Ability to work independently and manage a busy, changing workload.
• Resilience to handle competing priorities under pressure.
• Flexible, can‑do attitude and willingness to support beyond core remit.
• Comfortable in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel