Executive Assistant – 14‑month maternity cover

About the role

We are seeking an Executive Assistant to provide high‑level support to the CEO and a Senior Director within the Business Development (M&A) function of a leading organisation in Cork City. This 14‑month maternity‑cover role is based in a fast‑paced, international environment and requires a proactive, highly organised professional.

Key responsibilities

• Manage complex diaries for senior leadership, resolving conflicts and prioritising commitments.
• Coordinate meetings end‑to‑end, preparing agendas, briefing materials, minutes and follow‑up actions.
• Serve as primary contact for internal and external stakeholders.
• Prepare presentations, reports and correspondence to a high standard.
• Arrange travel, process expenses and ensure compliance with company policy.
• Maintain trackers and governance documents to ensure visibility and follow‑through.
• Provide broader administrative and project support as needed.
• Identify and support process improvements and better ways of working.
• Assist with structured documentation and handover to ensure continuity during the contract period.

Required profile

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism and sound judgement.
• Experience in fast‑paced or multi‑stakeholder environments is desirable.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel (beneficial)