Senior Secretary

About the role

We are looking for a Senior Secretary to join the Legal Administration team in our Dublin office. The role provides high‑level administrative and organisational support to partners and fee earners, acting as a trusted point of contact and contributing to the smooth operation of the practice group.

Key responsibilities

• Deliver exceptional secretarial support to partners and fee earners, including diary management, meeting coordination and document preparation.
• Mentor junior colleagues, share best practices and act as a role model within the team.
• Manage practice‑group specific tasks such as super‑user responsibilities on key systems, global billing processes and client reporting.
• Maintain accurate records in the firm’s finance management systems, including matter opening, updates, closure and archiving.
• Support billing cycles, ensure invoicing accuracy and act as a subject‑matter expert on billing processes.
• Navigate DLA Piper’s document management processes, using iManage for filing, version control and retrieval.
• Organise internal and external client meetings, events, seminars and hospitality, handling all logistics.
• Arrange complex travel itineraries, including visas, flights, accommodation and ground transport.
• Produce financial reports, highlight unbilled time and assist with client financial schedules.
• Assist with ad‑hoc projects such as bundle preparation, team events and departmental initiatives.

Required profile

• Proven experience providing secretarial or administrative support in a legal environment.
• Strong communication and influencing skills with the ability to build rapport quickly.
• Proactive, organised and able to identify and resolve potential issues early.
• Excellent attention to detail and ability to manage multiple priorities.
• Willingness to mentor junior staff and share knowledge.

Required skills

• iManage document management system.
• Finance management and billing systems used by the firm.