Executive Assistant – 3 month Fixed-Term Contract

About the role

This Executive Assistant role provides high‑quality, comprehensive support to senior leaders, primarily the Group Head of Portfolio and Exposure and the Ireland Chief Executive Officer. It also offers lighter‑touch assistance to other members of the Ireland Executive Committee and supports the Actuarial and Underwriting functions.

Key responsibilities

• Serve as the first point of contact for stakeholders, managing access, communications and priorities with discretion.
• Own complex diary management, including scheduling, gate‑keeping and forward planning.
• Track key deadlines and deliverables, ensuring stakeholders are briefed and supported.
• Attend meetings, capture actions and decisions, and drive follow‑up to completion.
• Manage inboxes, draft correspondence, summarise documents and escalate matters appropriately.
• Arrange travel itineraries, bookings and transfers while complying with internal travel policies.
• Process expenses and invoices accurately and promptly.
• Coordinate meeting logistics end‑to‑end: agenda circulation, minute‑taking, action tracking and follow‑up.
• Maintain effective relationships with internal stakeholders and act as a reliable partner.
• Identify and implement improvements to administrative processes and systems.

Required profile

• Proven experience in a similar executive support or corporate administrative role.
• Strong organisational capability, sound judgement and a proactive, solutions‑focused approach.
• Experience working with senior executives in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel