Executive Assistant

About the role

MBRYONICS is seeking a proactive Executive Assistant to support its C‑Suite leadership. In this permanent, full‑time role you will streamline daily operations, manage complex schedules, and act as the primary liaison between executives and internal or external stakeholders.

Key responsibilities

• Manage dynamic calendars across multiple time zones, scheduling meetings, travel and events.
• Coordinate high‑impact meetings, board sessions, leadership off‑sites and executive events, handling logistics, agendas and minutes.
• Arrange domestic and international travel itineraries, including transportation, accommodation and expense reconciliation.
• Prepare, edit and format executive‑level documents, presentations, reports and meeting materials with high accuracy.
• Serve as the main point of contact for C‑Suite executives, ensuring professional and timely communication.
• Track key initiatives and action items, following up to meet deadlines and commitments.
• Handle confidential information with discretion and maintain professional standards.
• Maintain and improve administrative processes, tools and systems to boost executive productivity.
• Collaborate with other executive assistants and administrative staff on cross‑functional meetings and company‑wide initiatives.
• Process expenses, invoices and budget documentation in line with company policies.

Required profile

• Minimum of 5 years experience as an Executive Assistant or in a comparable high‑level administrative role.
• Exceptional organisational skills and sound judgement in a fast‑paced environment.
• Ability to anticipate executive needs and provide proactive solutions.
• Strong discretion when handling confidential and sensitive information.

Required skills