Executive Assistant

About the role

We are partnering with a leading Dublin law firm to recruit an Executive Assistant to provide high‑level administrative support across its Pensions and Commercial practice groups. The role offers a hybrid working model and the chance to develop expertise within a dynamic legal environment.

Key responsibilities

• Deliver comprehensive administrative and secretarial support to Partners and Associates in the Pensions and Commercial teams.
• Manage complex diaries and high‑volume email correspondence, prioritising critical meetings and deadlines.
• Oversee Anti‑Money Laundering (AML) client‑onboarding workflows, ensuring compliance with regulatory procedures.
• Drive the end‑to‑end billing cycle, including time entry, invoice generation, client balance tracking and follow‑up on outstanding payments.
• Coordinate client audit and accrual requests and process corporate expenses accurately.
• Produce, edit and format complex legal documents, correspondence and templates with meticulous attention to detail.
• Handle digital dictation and maintain accurate records.

Required profile

• Minimum 3 years experience as a Legal Secretary, PA or Executive Assistant.
• Experience within Pensions or Commercial law is advantageous.
• Proven track record in client billing and payment systems.
• Fast and accurate typing (70+ WPM) with strong attention to detail.
• Exceptional organisational and prioritisation abilities to manage demanding workloads.
• Excellent oral, written and interpersonal communication skills.

Required skills

• Advanced IT proficiency.
• Digital dictation handling.