Executive Assistant – On‑site in Dublin

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to a well‑known entrepreneur and a publicly listed company. This full‑time, on‑site position is based in Dublin 2 and involves managing a fast‑paced office environment across multiple time zones.

Key responsibilities

• Manage high‑volume email across three busy inboxes.
• Coordinate complex calendars and schedule meetings across multiple time zones.
• Perform email dictation and typing using recording devices.
• Arrange travel, accommodation and car hire.
• Oversee employee onboarding and off‑boarding, handling HR‑related administration.
• Maintain a large Outlook People contact database and update vCards.
• Facilitate internal and external client meetings, including room set‑up.
• Handle general administration: room bookings, filing, photocopying, stationery orders.
• Process AML documentation and manage expenses, receipts and credit reconciliations.

Required profile

• Minimum of 4 years proven experience in a similar executive support role.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to handle sensitive information with discretion.
• Proactive approach, good initiative and ability to stay ahead of requirements.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.