Executive Assistant (Part-time, 20 hrs/week)

About the role

We are seeking a proactive Executive Assistant to support the Vice President of the Small Molecules Region and the AND Site Leadership Team at a multinational biopharmaceutical company in North Dublin. This part‑time, 20‑hour per week, onsite role combines high‑level administrative duties with business project support.

Key responsibilities

• Act as the primary point of contact for the SMR Vice President and coordinate interactions with internal and external stakeholders.
• Manage day‑to‑day site operations for the AND Site Lead, including scheduling, agenda preparation, minute taking, and action tracking.
• Prepare complex documents, reports, presentations and correspondence; collect and distribute metrics.
• Organise and support business events, training sessions, team‑building activities and conferences.
• Coordinate travel logistics – flights, accommodation and car hire – for the SMR Vice President.
• Provide backup support to the AND Executive Assistant as needed.
• Serve as SAP subject‑matter expert for purchase‑order processing and oversee site stationery procurement.
• Participate in cross‑functional teams such as the Site Safety Team.

Required profile

• Third‑level qualification in business or a related discipline (NFQ Level 6).
• Minimum five years of experience in a senior executive‑assistant or similar role.
• Demonstrated ability to handle confidential information with professionalism.
• Strong organisational, time‑management and problem‑solving skills.

Required skills

• Advanced proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with SAP, particularly purchase‑order processing (preferred).
• Familiarity with time‑and‑attendance and HR systems (advantage).

What we offer

• 12‑month fixed‑term contract with high potential for extension.
• Part‑time schedule (4 hours per day, 5 days a week) in a modern Dublin office.