Executive Assistant to Business Owner

About the role

We are seeking a highly organised Executive Assistant to support our business owner in both professional and personal capacities. Based near UCD, this full‑time, office‑based position offers the chance to work closely with senior leadership, manage a dynamic schedule, and ensure smooth day‑to‑day operations.

Key responsibilities

• Manage the owner’s email inbox, triage messages, and respond on their behalf when appropriate.
• Control a complex, fast‑changing diary, balancing competing priorities and ensuring timely attendance at meetings and events.
• Prepare meeting materials, capture outcomes, and follow up on action items.
• Coordinate domestic and international travel, creating detailed itineraries that maximise productivity.
• Produce documents, presentations, proposals and pitch decks, leveraging AI tools to streamline admin work.
• Handle highly sensitive personal and business information with absolute discretion, adhering to strict confidentiality agreements.

Required profile

• Exceptional organisational skills with the ability to manage multiple priorities without stress.
• Proactive mindset – anticipates needs and takes initiative.
• Confident communicator, capable of representing a senior leader professionally.
• Trustworthy, discreet and able to maintain confidentiality at all times.

Required skills