Executive Assistant to CEO (Hybrid, Dublin)

About the role

Beats Medical is seeking a proactive Executive Assistant to support the CEO and senior leadership team. This full‑time, hybrid position in Dublin is ideal for a detail‑oriented, tech‑savvy professional who thrives in a fast‑paced, mission‑driven environment.

Key responsibilities

• Schedule and coordinate internal and external meetings across multiple time zones.
• Maintain the CEO’s calendar, manage email triage, and prioritize tasks.
• Arrange travel, accommodation, and logistics for the CEO’s frequent trips.
• Provide the CEO with access to workflows, documentation, and information while on the road.
• Join client and internal calls, capture follow‑ups, and track next steps.
• Prepare agendas, meeting notes, and supporting materials.
• Support the senior leadership team with coordination and operational tasks.
• Track SLT deliverables and ensure timely completion.
• Maintain accurate records in HubSpot CRM and prepare client‑communication summaries.
• Manage document libraries, proofread client‑facing materials, and control versioning.
• Assist with Quality Management System dates and related scheduling.

Required profile

• Highly capable and proactive with exceptional organisational ability.
• Strong attention to detail and confidence to follow through on tasks.
• Tech‑savvy professional comfortable with digital tools and CRM systems.
• Ability to thrive in a fast‑paced, mission‑driven environment.

Required skills

• HubSpot CRM