Executive Assistant to Managing Director

About the role

Weir & Sons, a family‑run luxury goods business, is seeking an experienced Executive Assistant to support the Managing Director and the Board of Directors. The role demands a proactive professional who can streamline calendars, manage communications, and ensure smooth operation of high‑level meetings and travel.

Key responsibilities

• Maintain and optimise the Managing Director’s calendar, email inbox and meeting schedule.
• Handle all administrative tasks including filing, expense claims, travel bookings and correspondence routing.
• Prepare presentation materials, spreadsheets and customised reports.
• Coordinate Board of Directors’ travel, events, meetings, agendas, logistics and minute‑taking.
• Assist in creating slide decks and supporting seminars or events.
• Collaborate with internal and external stakeholders on cross‑functional projects.

Required profile

• Minimum 5 years experience as an Executive Assistant.
• Proven ability to work directly with senior executives in a fast‑paced, high‑volume environment.
• Highly discreet, self‑motivated and comfortable handling ambiguity.
• Strong organisational, collaborative and attention‑to‑detail skills.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.