Executive Assistant to the COO

About the role

Clad Pad is seeking an Executive Assistant to support its Chief Operating Officer. This on‑site position in Kells, Co. Meath, will free the COO to focus on client relationships and growth while ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage and triage the COO’s inbox, handling routine correspondence and flagging priority items.
• Own diary management, schedule, arrange and confirm meetings.
• Coordinate internal logistics, document management and keep projects moving behind the scenes.
• Raise and follow up on payments, maintain a clear view of outstanding invoices.
• Prepare and organise invoices and receipts for the accounts function.
• Assist with scheduling and posting LinkedIn content for the company and the COO.
• Maintain an accurate CRM and produce a weekly pipeline report for the COO.

Required profile

• Exceptional organisational skills with a proactive, “take‑ownership” attitude.
• Professional communication style, comfortable drafting correspondence on behalf of the COO.
• Attention to detail with numbers, invoices and payments.
• Discretion and trustworthiness handling sensitive client and financial information.
• Motivation to grow with a fast‑scaling start‑up.

Required skills

• CRM experience (training will be provided if needed).
• Familiarity with LinkedIn content scheduling.

What we offer

• A competitive salary of approximately €35,000 per year.
• Opportunity to work closely with senior leadership in a high‑growth environment.
• Professional development and training on company systems.