Executive Office Administrator – Communications

About the role

The Executive Office Administrator – Communications provides essential support to the Chief Executive Office team, ensuring smooth internal and digital communications across the organisation. Working closely with the Strategic Communications Manager, the role blends administrative duties with content creation and stakeholder coordination.

Key responsibilities

• Manage the internal communications calendar, schedule and produce monthly all‑staff webinars and other events.
• Prepare and distribute the Quarterly CEO Newsletter and update intranet, TV screens, LinkedIn, and website content.
• Handle the internal communications mailbox, respond to queries, and track engagement metrics.
• Produce LinkedIn posts, analyse performance data, and support website updates.
• Liaise with external organisations to coordinate conference participation and prepare related materials.
• Develop and maintain executive office processes, assist with procurement, and support blended‑working initiatives.

Required profile

• Minimum two years of experience in a busy office environment.
• Excellent verbal and written communication skills.
• Strong organisational ability, attention to detail, and analytical aptitude.
• Proven capability to manage multiple projects and meet tight deadlines.
• Experience working with diverse teams and handling a significant workload.

Required skills

• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Microsoft Teams or similar collaboration platforms.
• Familiarity with intranet and social media content management (e.g., LinkedIn).