Front Office Administrator – Reception & Facilities Support

About the role

The Front Office Administrator will be the first point of contact for visitors, contractors and callers at our Galway site. You will manage the reception desk, ensure visitor screening procedures are followed, and provide administrative support to Facilities, Finance and HR teams.

Key responsibilities

• Greet and assist visitors, manage visitor screening and badge issuance.
• Handle incoming calls, mail, and courier shipments.
• Maintain a tidy reception area and First Aid room.
• Upload and maintain digital content on AV screens across the site.
• Prepare purchase order requisitions in Oracle and manage meeting‑room bookings.
• Set up boardrooms, ensure AV equipment works, and organise catering and hospitality for meetings.
• Maintain internal distribution lists, weekly visitor sheets and stationery supplies.
• Assist with corporate card administration and keep HR policy documents up to date.

Required profile

• Excellent verbal and written communication skills.
• Professional, courteous demeanor with a strong focus on confidentiality.
• Ability to work independently and develop strong relationships with colleagues.

Required skills

• Proficiency in Outlook, including calendar management.
• Strong command of the MS Office suite, especially Excel and PowerPoint.

What we offer

• Competitive salary and benefits package.
• Generous annual leave supporting work‑life balance.
• Inclusive, vibrant company culture.
• Extensive career development resources.