Group Document Control Manager

About the role

Designer Group, an international mechanical and electrical (M&E) engineering contractor with over 1,000 employees across Ireland, the UK, Europe, Africa and North America, is looking for an experienced Document Control Manager. The role leads the Document Control function across the group's projects, setting consistent standards, governance and best practice so that project information is accurately controlled, distributed, maintained and handed over throughout the project lifecycle. It is based at the Dublin head office with project and site support.

Key responsibilities

• Lead the Document Control function, establish consistent standards and procedures, and act as the internal subject matter expert for document control and project information management.
• Develop, implement and maintain company-wide document control procedures, templates, registers and workflows, and ensure compliance with client standards and contractual obligations.
• Manage, mentor and support Document Controllers across multiple projects and locations, including recruitment, onboarding, training and performance standards.
• Oversee the use of document control and electronic document management systems (Viewpoint, Field View, Aconex/BIW), including folder structures, naming conventions, permissions and document numbering.
• Maintain document registers, trackers, transmittals and project logs, monitor timely distribution of approved information, and conduct regular document control audits.
• Ensure accurate handling of incoming and outgoing drawings, specifications, technical submittals and project documentation, including revisions, approvals, status and distribution.
• Support project mobilisation and close-out, including handover documentation, O&M manuals, as-built records, test records and certifications, and capture lessons learned.
• Work with Project Management, Engineering, Design, Quality, Commercial and client teams, and liaise with clients, consultants and subcontractors on document control matters.

Required profile

• Significant experience in document control in construction, engineering or M&E, ideally in complex or mission-critical projects.
• Proven experience at Document Control Manager, Lead Document Controller or equivalent senior level, managing or mentoring Document Control teams.
• Strong knowledge of construction documentation, design workflows, technical submittals, project handover and information management.
• Experience developing document control procedures, standards and workflows, and supporting project mobilisation and close-out.
• Ability to work across head office and project sites, manage multiple priorities and challenge existing processes.

Required skills

• Extensive experience with electronic document management systems; strong working knowledge of Viewpoint, with Aconex, BIW or Field View highly advantageous.
• Excellent Microsoft Office skills, especially Excel, Word and Outlook.
• Strong organisational, analytical and problem-solving ability, and excellent communication and stakeholder-management skills.

What we offer

• Competitive salary, negotiable based on experience.
• 21 days annual leave, increasing with service.
• Healthcare and pension scheme with life cover.
• Career progression and professional development opportunities.
• Exposure to major projects across Ireland, the UK and Europe.