Office Manager

About the role

Swim Ireland’s Operations Department is looking for an experienced Office Manager to ensure smooth, efficient, and compliant day‑to‑day operations. This senior administrative position will support facility managers, lead operational improvement projects, and provide high‑level organisational support.

Key responsibilities

• Lead and support operational improvement projects, including IT hardware tracking, GDPR and IT security compliance.
• Identify inefficiencies in operations and implement streamlined workflows and procedures.
• Maintain and enhance administrative systems, compliance monitoring, and departmental software usage.
• Oversee daily office operations, manage supplies, equipment, and external service providers.
• Act as first point of contact for employee queries, general correspondence, and office‑related matters.
• Provide high‑quality administrative support to management and teams, including event planning, report preparation, and internal communications.
• Process invoices, purchase orders, and expense claims while liaising with finance.
• Support onboarding, desk setup, and coordination of staff meetings, training sessions, and events.

Required profile

• Relevant qualification and significant experience in senior administration, office management, or operations.
• Strong organisational and governance awareness, preferably with knowledge of the Governance Code for Sport.

Required skills

• Microsoft Office proficiency
• Experience with scheduling and project management tools

What we offer

• Opportunity to work within a national sports governing body.
• Engagement with a diverse team focused on operational excellence.
• Professional development in governance and compliance.