Office Manager

About the role

The Office Manager ensures the effective day‑to‑day operation of DM’s Limerick offices, providing high‑quality operational, administrative and executive support to the CEO and senior leadership team. The role acts as a visible, trusted point of contact for employees, visitors and senior stakeholders, maintaining a professional and welcoming workplace.

Key responsibilities

• Manage the day‑to‑day operational effectiveness of the Limerick offices, keeping the workplace professional, organised, safe and client‑ready.
• Oversee office facilities, services and standards, proactively resolving operational issues.
• Maintain an up‑to‑date supplier and key contact register and coordinate third‑party suppliers such as cleaning and facilities services.
• Monitor office‑related expenditure, support invoice processing and ensure costs align with budgets.
• Maintain office systems, supplies and equipment to support business continuity and a seamless employee and visitor experience.
• Manage office accommodation for visiting employees, including calendar management, cleaning, servicing and key access.
• Support document management, filing and administrative controls in line with internal practices.
• Coordinate printing, post, courier services, meeting‑room readiness and hospitality requirements.
• Assist the Operations team and Sports & Social committee with staff events, internal initiatives and office‑based projects.
• Support the maintenance of fixed‑asset and IT‑asset registers in coordination with the IT team.
• Provide critical executive and administrative support to senior management, including travel arrangements.

Required profile

• Strong organisational and multitasking abilities with a focus on detail.
• Excellent communication skills and a professional demeanor when interacting with senior stakeholders.
• Proven experience in office management or facilities coordination.
• Ability to manage supplier relationships and monitor budgets.
• Experience supporting senior executives and handling confidential information.

Required skills