Personal Assistant to CEO (Dublin)

About the role

We are seeking a highly organised Personal Assistant to support a prominent entrepreneur and business leader who oversees multiple ventures across public markets, investment and life‑sciences. Based in Dublin 2, the role is fast‑paced and fully on‑site, offering the chance to work directly with senior‑level decision‑makers.

Key responsibilities

• Manage high‑volume email correspondence across several busy inboxes.
• Coordinate complex calendars and schedule meetings across multiple time zones.
• Provide audio typing and email dictation support.
• Organise flights, accommodation, transport and complete travel itineraries.
• Support employee onboarding/offboarding and HR administration.
• Maintain and update a large database of contacts.
• Arrange internal and external meetings, including room preparation.
• Handle general office administration such as filing, stationery orders, room bookings and document management.
• Process AML documentation and manage expenses, receipts and credit‑card reconciliations.
• Greet clients and ensure meeting rooms are prepared in advance.

Required profile

• Minimum 4 years experience in a similar PA/Executive Assistant role.
• Exceptional written and verbal communication skills.
• Strong attention to detail and organisational ability.
• Ability to manage confidential information with discretion.
• Proactive approach with strong initiative and follow‑through.
• Effective prioritisation in a high‑volume environment.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.