Personal Assistant to Managing Director

About the role

We are seeking an experienced, highly organised Personal Assistant to provide dedicated support to the Managing Director of a leading Irish‑owned construction project management consultancy. The role is partially hybrid, with 1–2 days per week in the South Dublin office and the remainder split between remote work and travel alongside the Managing Director.

Key responsibilities

• Manage a complex, frequently changing diary, coordinating meetings, appointments and schedule adjustments.
• Arrange domestic and international travel, accommodation, transport and detailed itineraries.
• Screen and prioritise emails, telephone calls and correspondence, ensuring urgent matters are addressed promptly.
• Coordinate internal meetings, client meetings and occasional company events.
• Welcome visitors and provide a professional front‑of‑house experience.
• Support day‑to‑day office operations, including ordering supplies and overseeing facilities.

Required profile

• Minimum 3–5 years’ experience in a Personal Assistant, Executive Assistant, Senior Administrator, Office Manager or similar senior support role.
• Exceptional organisational and time‑management skills with the ability to handle multiple competing priorities.
• Professional, approachable demeanor when dealing with clients, suppliers and colleagues at all levels.
• Full, clean driving licence and access to a personal vehicle.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.

What we offer

• Competitive salary of €65,000‑75,000 (DOE) plus an annual discretionary bonus.
• Hybrid working arrangement.
• Opportunity to work closely with an experienced Managing Director in a respected consultancy.
• Varied and autonomous role with supportive, collaborative environment.
• Excellent long‑term career prospects.