Receptionist & Accounts Receivable Support

About the role

We are looking for a friendly and organised Receptionist & Accounts Receivable Support professional to join our head office in Galway. You will be the first point of contact for visitors and callers while also providing essential assistance to our busy Accounts team.

Key responsibilities

• Greet clients and visitors, manage the front‑desk phone system and reception inbox.
• Sort and distribute mail, order and monitor office stationery supplies.
• Perform clerical tasks such as filing, photocopying and scanning documents.
• Maintain meeting rooms and create a welcoming office environment.
• Process incoming bank and credit‑card payments in line with financial policies.
• Upload invoices to customer portals and handle customer returns.
• Send copies of invoices, proof of delivery and statements as required.
• Provide general administrative support to internal teams.

Required profile

• Excellent communication, organisational and administrative abilities.
• Experience in a multinational environment is preferred.
• Flexible, proactive attitude with strong attention to detail and problem‑solving skills.
• Commitment to delivering first‑class customer service and embracing new initiatives.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Experience with an ERP system (any).