Admin Team Member – Portlaoise

About the role

The NCD Services Hub team supports the Delivery Organisation of ESB Networks by handling administrative, purchasing and framework tasks. This position offers a varied workload, covering purchase order creation, contractor payments, performance reporting and safety support across national projects.

Key responsibilities

• Process work requests from the delivery organisation in line with SLA requirements.
• Create and monitor contractor/supplier purchase orders, resolving any queries.
• Handle goods receipt and ensure timely payment to contractors/vendors.
• Issue work instructions and purchase orders while adhering to governance and procurement guidelines.
• Produce monthly Excel reports using calculations and automation for large data sets.
• Manage central mailboxes for internal staff and external contractors.
• Collaborate with stakeholders and procurement to confirm contract rates, fund availability and payment terms.
• Utilise SAP S/4HANA, Excel, SharePoint and related IT systems to perform duties efficiently.

Required profile

• 3rd level qualification or equivalent work experience.
• Full, clean EU driving licence and access to a car.
• Minimum two years of relevant administrative or procurement experience.
• Ability to work on own initiative, meet strict deadlines and adapt to changing priorities.
• Strong commitment, flexibility and teamwork orientation.

Required skills

• Proficiency with SAP S/4HANA.
• Advanced Microsoft Excel skills.
• Good knowledge of Microsoft SharePoint.
• Experience using MS Teams.