Administrator – Inventory & Operations Support

About the role

We are looking for a highly organised and proactive Administrator to support day‑to‑day operations in a busy inventory and operations environment. The role will ensure accurate record‑keeping, coordinate internal processes and assist with supplier communications to keep the department running smoothly.

Key responsibilities

• Provide administrative support across inventory and operational functions to maintain efficient daily workflow.
• Process purchase orders and maintain accurate stock and supplier records in internal systems.
• Liaise with internal departments to coordinate requirements, resolve queries and support operational activities.
• Enter and maintain data across procurement, inventory and administrative systems.
• Monitor stock information and help ensure appropriate stock availability.
• Communicate with suppliers regarding orders, deliveries, discrepancies and general queries.
• Prepare reports, spreadsheets and documentation related to purchasing activity, stock levels and supplier performance.
• Maintain organised filing systems and ensure records are up‑to‑date and compliant with company procedures.
• Identify process improvements to enhance operational and administrative efficiency.
• Ensure compliance with internal policies, procedures and company standards.

Required profile

• Previous experience in an administrative, operations or office support role is preferred.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritise workload and meet deadlines in a fast‑paced environment.
• Proactive problem‑solving attitude and flexible approach to work.
• Experience in inventory, logistics, procurement or supply‑chain environments is advantageous but not essential.

Required skills

• Proficiency in data entry and Microsoft Office applications.
• Good communication and interpersonal skills for collaborative work across teams.