Bid Coordinator

About the role

Fenergo, a Dublin-headquartered FinTech company that builds AI-powered client lifecycle management solutions for financial institutions, is looking for a Bid Coordinator. The role supports the bid managers in delivering end-to-end bid management for global bid opportunities, coordinating inputs from sales, client solutions, engineering, risk and privacy and security teams, and keeping proposal documents accurate and on time.

Key responsibilities

• Provide central management for global bid opportunity responses, including task assignment, tracking, collating, packaging and handling ad-hoc queries and requests.
• Coordinate proposal input from stakeholders such as Sales, Client Solutions, Engineering, Risk & Privacy and Security.
• Prioritise work to meet client deadlines and help proofread and format proposals so they follow corporate branding and quality standards.
• Work with Bid Managers to gather, maintain and update bid library content using AI tools.
• Escalate risks, issues or dependencies that threaten the submission timeline to the Bid Management Team Lead.
• Attend Bid Sign On meetings, collate and distribute minutes and follow-up actions.
• Support the annual Vendor Due Diligence and Security assessments for existing clients.
• Build strong relationships with regional Sales teams and stakeholders.

Required profile

• 2+ years' experience in bid coordination or a similar project-based role.
• Excellent written and verbal communication, able to present information professionally and concisely.
• Ability to manage and prioritise workload, handle competing deadlines and work on several cases at once.
• Strong attention to detail and a mindset for continuous learning and knowledge transfer.
• Literacy in AI tooling is an advantage.

Required skills

• Computer literacy with Excel, Word, PowerPoint and Outlook.
• Experience with online proposal tools is advantageous.

What we offer

• Healthcare cover through VHI, company pension contribution and life assurance / income protection.
• 23 days annual leave, 3 company closure days and an annual bonus opportunity.
• Work from home set-up allowance and flexible working hours.
• Buddy system for new starters, extensive training through Fenergo University and defined role tracking.
• Sports and social club, bike to work scheme and state-of-the-art offices in Dublin's Docklands.