Company Secretarial Assistant

About the role

This permanent, full‑time position supports the Deputy Company Secretary within a leading distribution group. You will gain exposure to senior executive management and plc board directors while handling day‑to‑day company secretarial duties across the Group’s subsidiaries.

Key responsibilities

• Assist the Deputy Company Secretary with routine secretarial matters and ad‑hoc projects.
• Administer subsidiary board meetings, including drafting minutes, shareholder resolutions and constitution changes.
• Maintain statutory records and registers for all Group subsidiaries using Diligent Entities.
• Support the preparation, approval and filing of statutory accounts for subsidiaries.
• Prepare and submit CRO/Companies House filings for the Company and its subsidiaries.
• Arrange execution and sealing of legal documents.
• Draft routine papers for plc board and committee meetings.
• Help organise the Company’s Annual General Meeting.
• Update bank mandate records for all Group subsidiaries.
• Perform general administration tasks such as scanning, filing and binding.

Required profile

• 1‑2 years of company secretarial experience in a corporate environment.
• Strong communication and interpersonal skills.
• Team‑oriented with a proactive, flexible attitude.
• Willingness to engage in a broad range of duties and develop professionally.

Required skills

• Diligent Entities (company secretarial software)