Document Management System (DMS) Administrator

About the role

Cairn is seeking a detail‑focused Document Management System (DMS) Administrator to support its construction document management platform. You will work closely with project teams, subcontractors and the DMS team to ensure information is uploaded, organised and accessible throughout the project lifecycle.

Key responsibilities

• Set up new construction projects on the DMS and upload project‑specific information.
• Manage user access, add/remove users and configure permissions on an ongoing basis.
• Create and edit folders, forms and checklists in collaboration with the DMS team.
• Troubleshoot user issues and respond to help‑desk queries from internal teams and subcontractors.
• Develop and deliver new‑user training, as well as refresher sessions.
• Test new features, implement system updates and communicate changes to senior DMS staff.
• Conduct regular audits to ensure consistent, correctly formatted documentation across sites.
• Assist with compiling priority information for handover at project completion.
• Support testing and management of related software tools and produce required reports.

Required profile

• Minimum 3 years of experience in a system administration role.
• Experience handling high‑volume administrative tasks.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organisational skills and high attention to detail.
• Excellent communication and relationship‑building abilities.
• Self‑motivated team player with a customer‑focused, “can‑do” attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• System administration
• Document Management System (DMS) operation

What we offer

• Competitive salary with performance‑related bonus
• Pension scheme with matching contributions
• Full health insurance (Irish Life)
• Annual salary review and CPD funding
• Paid maternity & paternity leave
• Company vehicle scheme and travel‑bike tax saver
• Employee Assistance Programme and life assurance