EA & Business Support Manager

About the role

We are seeking an EA & Business Support Manager to provide executive assistance to the CEO while owning key operational functions such as HR, financial administration, office management and AI‑driven process improvement. The role is based in our Dublin office and works closely with the wider leadership team.

Key responsibilities

• Manage the CEO’s diary, schedule meetings and calls, handle correspondence, maintain the task list and capture meeting actions.
• Oversee financial administration including credit‑card reconciliation via Pleo, chasing receipts, managing event payment platforms (Stripe, Cvent, Sum‑up), testing registration forms and supporting ad‑hoc reporting.
• Draft and issue employment contracts and NDAs, coordinate onboarding and off‑boarding, maintain HR records, update the Company Handbook and liaise with external HR consultants.
• Set up new starter accounts across G Suite, Slack and Nuacom, manage the annual leave calendar and resolve allocation queries.
• Serve as the primary point of contact for workspace access, user permissions, basic IT issues and coordinate with external IT support.
• Procure and maintain IT equipment, oversee facilities, cleaning, supplies and post handling.
• Maintain event invite databases, collect honoree assets, support accommodation and transport arrangements, and organise internal events such as the annual Christmas party.
• Review existing processes, identify inefficiencies and research AI tools to improve day‑to‑day administration.

Required profile

Required skills

• G Suite
• Slack
• Nuacom
• Pleo
• Stripe
• Cvent
• Sum‑up