Executive Assistant (12-month part-time contract)

About the role

We are looking for an experienced Executive Assistant to provide comprehensive administrative and business support to a senior executive and the leadership team in a fast‑paced environment. The role is a 12‑month part‑time contract (20 hours per week) and involves managing calendars, coordinating meetings, handling travel and supporting various projects while maintaining the highest level of professionalism and confidentiality.

Key responsibilities

• Serve as the primary point of contact for stakeholders interacting with the senior executive.
• Manage complex calendars, schedule meetings, prepare agendas, take minutes and track actions.
• Prepare and format reports, presentations, correspondence and business communications.
• Coordinate business meetings, off‑site events, training sessions, conferences and visitor logistics.
• Arrange domestic and international travel, accommodation and transportation, optimizing cost and efficiency.
• Support purchase order processing, office supplies management and invoice handling.
• Participate in cross‑functional projects, organisational initiatives and employee engagement programmes.

Required profile

• Third‑level qualification in Business Administration or related field (NFQ Level 6 or equivalent).
• Minimum five years of experience as an Executive Assistant, Senior Administrator or Personal Assistant.
• Proven ability to work independently, manage multiple priorities and maintain strict confidentiality.
• Excellent written and verbal communication skills.

Required skills

• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Experience with SAP for purchase order processing.
• Familiarity with HR and time‑and‑attendance systems.