Executive Assistant – CFO, CRO & COO

About the role

We are seeking an Executive Assistant to support the CFO, CRO and COO at Howden Ireland’s Ringsend office. The role provides high‑level administrative, operational and strategic assistance in a fast‑paced, regulated insurance environment, enabling senior leaders to focus on decision‑making and commercial outcomes.

Key responsibilities

• Manage complex diaries, meetings, travel arrangements and scheduling for the CFO, CRO and COO.
• Act as gatekeeper for correspondence, triage emails and prioritize meeting requests.
• Accompany executives to key meetings, capture actions and follow up with responsible staff.
• Prepare executive‑level documents, presentations, board packs and reports to a professional standard.
• Coordinate stakeholder meetings with regulators, board members, partners and clients, ensuring materials and minutes are distributed and actioned.
• Track executive deliverables, deadlines and strategic initiatives.
• Support confidential HR, governance and legal matters, including director correspondence.
• Organise off‑site leadership events and collaborate with Marketing and other teams.

Required profile

• Minimum 2 years of experience, preferably in the insurance sector.
• Experience supporting multiple C‑level executives.
• Familiarity with Irish corporate governance, board procedures and compliance expectations.
• Strong organisational skills and ability to work autonomously in a fast‑moving environment.

Required skills

• Proficiency in preparing high‑quality documents, presentations and reports.
• Excellent calendar and travel management capabilities.