Executive Assistant – Employment Team (Hybrid, Dublin)

About the role

We are seeking an experienced Executive Assistant to support our Employment team in Dublin. This permanent, hybrid role offers the chance to work in a fast‑paced professional services environment, providing high‑level administrative support to senior partners and associates.

Key responsibilities

• Provide comprehensive administrative and executive support to senior stakeholders and the wider team.
• Manage complex diary and email coordination.
• Handle AML and client onboarding requirements.
• Oversee billing, invoicing and monitor client account balances.
• Process audit and accrual requests.
• Prepare, format and edit legal documents and correspondence.
• Maintain electronic records and client databases.
• Perform digital dictation and document production.
• Coordinate meetings, travel arrangements and itineraries.
• Process expenses and manage ad‑hoc administrative tasks.

Required profile

• Minimum 4 years of experience as an Executive Assistant, Personal Assistant or Legal Secretary.
• Previous experience in a legal or professional services environment (highly desirable).
• Strong experience with billing and payment systems.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organisational skills with strong attention to detail.
• Typing speed of 70+ words per minute (preferred).
• Excellent communication and interpersonal abilities.
• Ability to manage competing priorities and work proactively.
• Collaborative team player with confidence to work independently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Billing and payment system management
• High‑speed typing (70+ wpm)

What we offer

• Competitive salary package with discretionary bonus.
• Hybrid working model.
• 25 days annual leave.
• Immediate pension scheme.
• Comprehensive healthcare and wellbeing programme.
• Gym and wellness benefits.
• TaxSaver and Bike to Work schemes.
• Career progression opportunities within a leading professional services firm.