Executive Assistant

About the role

We are looking for a proactive, polished Executive Assistant to support senior leadership as we establish and scale the operations of a well‑known international brand in Dublin. This high‑visibility position will act as a trusted partner, helping drive strategic initiatives and day‑to‑day executive management during a rapid growth phase.

Key responsibilities

• Manage complex calendars, meetings, travel schedules and executive priorities for senior leadership.
• Coordinate leadership meetings, prepare agendas, minutes of meetings and follow‑up actions.
• Support daily operational and strategic activities, acting as a key point of contact between leadership, internal teams and external stakeholders.
• Assist in setting up the Dublin office, liaising with vendors, consultants, legal, finance and administrative partners.
• Prepare documentation, presentations, reports and organize process workflows.
• Track critical business milestones, timelines and deliverables.
• Liaise confidently with global teams, partners, consultants and senior executives while maintaining confidentiality.
• Manage business correspondence, records and executive documentation, and organize leadership visits and events.

Required profile

• 5–10 years of experience as an Executive Assistant, Business Coordinator or similar role.
• Proven experience supporting senior leaders, founders, CXOs or international teams.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational, multitasking and problem‑solving capabilities.
• Comfortable working in a fast‑paced, growth‑focused environment.

Required skills