Executive Assistant

About the role

We are seeking an Executive Assistant to provide dedicated support to a member of our leadership team on a 1‑month contract basis. The role is based in Dublin or Galway and starts immediately. You will be responsible for ensuring smooth day‑to‑day operations, managing the executive’s calendar, and coordinating key activities.

Key responsibilities

• Provide daily administrative support to senior leadership.
• Proactively manage diaries, schedule meetings and coordinate complex travel arrangements.
• Prepare and format presentations, reports and other key documents.
• Take accurate meeting minutes and track follow‑up actions.
• Manage expenses, purchase orders and approvals for signature.
• Act as a primary point of contact for internal and external stakeholders.
• Support office‑related activities in collaboration with local teams, including team events and leadership visits.
• Handle ad‑hoc tasks and adapt to evolving business needs.

Required profile

• Bachelor’s degree or equivalent experience.
• Strong organisational and time‑management abilities.
• Proven experience supporting senior leadership.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication skills.
• High level of discretion and professionalism.

Required skills