Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support the Chief Information Technology Officer (CITO) function within European Technology, part of the Canada Life Group. The role will ensure smooth day‑to‑day operations, allowing senior leaders to focus on strategic priorities.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel arrangements for the CITO function.
• Organise and support team events such as town halls, leadership meetings and off‑site sessions.
• Prepare meeting rooms, materials, take minutes and handle logistics.
• Assist with HR administration, including recording leave and maintaining absence records.
• Process expenses, invoices and routine administrative tasks promptly.
• Provide on‑site office support, including visitor coordination and catering arrangements.
• Log and track IT requests, following up to ensure timely resolution.
• Act as a primary point of contact for administrative queries and liaise with Executive Assistants across locations and time zones.

Required profile

• Strong organisational and time‑management abilities.
• Excellent communication skills and a customer‑focused attitude.
• Ability to work independently in a fast‑paced, hybrid environment.
• Attention to detail and discretion when handling confidential information.

Required skills

What we offer

• Hybrid working model with flexibility to work from home and the city‑centre office.
• Competitive salary and performance‑based bonuses.
• Comprehensive benefits including defined contribution pension, learning and development programmes and wellbeing initiatives.