Executive Assistant

About the role

We are a fast‑paced organisation based in Dublin 2 seeking an experienced Executive Assistant to support a senior executive across multiple business interests. The role involves managing high‑volume communications, coordinating travel, handling HR admin and providing comprehensive office support.

Key responsibilities

• Manage high‑volume email inboxes across several time‑zones.
• Coordinate calendar scheduling and meeting arrangements.
• Dictate, type and proof‑read written communications.
• Prepare Word, Excel and PowerPoint presentations, reports and other documents.
• Arrange flights, accommodation and car hire.
• Oversee employee onboarding, off‑boarding and related HR administration.
• Maintain a large contact database and update vCards.
• Facilitate internal and external client meetings, including room set‑up.
• Process AML documentation and handle expense reconciliations.
• Perform general office duties such as room bookings, filing and stationery orders.

Required profile

• Minimum 3 years proven experience in a similar executive support role.
• Excellent written and verbal communication with strong grammar and proofreading skills.
• High attention to detail and ability to handle confidential information discreetly.
• Proactive, initiative‑driven and able to anticipate needs.
• Strong organisational and time‑management abilities in a fast‑moving environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary €60,000‑€65,000 per year.
• Private health insurance.
• Discretionary performance bonus up to 10 % of salary.
• 25 days annual leave plus a company day and public holidays.
• On‑site work at Fitzwilliam Hall, Leeson Street, Dublin 2.
• Standard office hours 9:00 am‑6:00 pm, Monday‑Friday.