Executive Assistant

About the role

We are looking for a proactive, strategic Executive Assistant to support senior leaders across Ireland, Poland and North America. Based in Dublin, you will act as the central hub for calendar management, travel coordination and cross‑regional collaboration, ensuring leaders can focus on strategic priorities.

Key responsibilities

• Manage complex, high‑volume calendars across GMT, CET and EST time zones, prioritising meetings and protecting executive time.
• Coordinate scheduling, meeting preparation and shared documentation for senior leaders and global teams.
• Plan and execute multi‑leg international travel, handling compliance, visa and expense reconciliation.
• Organise onsite meetings, workshops and offsite events, overseeing logistics and visitor management.
• Maintain confidentiality as a gatekeeper for sensitive business information.
• Mentor junior administrative staff and contribute to the global EA community.

Required profile

• 5+ years of executive assistance or senior administrative support, preferably in a fast‑growing tech or multinational environment.
• Proven ability to support distributed teams across Europe and North America.
• Strong project‑management capabilities and comfort with ambiguity.
• Excellent verbal and written communication in English.

Required skills

• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).