Executive Assistant

About the role

We are a fast‑paced organisation located in Dublin 2, seeking an experienced Executive Assistant to support a senior executive across multiple business interests. You will manage high‑volume communications, coordinate complex calendars, and provide comprehensive administrative support in a dynamic, entrepreneurial environment.

Key responsibilities

• Manage high‑volume email inboxes across several time‑zones.
• Coordinate calendar scheduling, meeting arrangements and travel logistics.
• Draft, proof‑read and format written communications, presentations and reports.
• Handle dictation, typing and AML documentation processing.
• Oversee employee onboarding/off‑boarding and other HR‑related administration.
• Maintain a large contact database and update vCards.
• Facilitate internal and external client meetings, including room set‑up.
• Perform general office duties such as room bookings, filing, photocopying and stationery orders.
• Process expenses, receipts and credit reconciliations.
• Screen incoming telephone calls and support ad‑hoc projects.

Required profile

• Minimum 3 years proven experience in a similar executive support role.
• Excellent written and verbal communication with strong grammar and proofreading skills.
• High attention to detail and ability to handle confidential information discreetly.
• Proactive, initiative‑driven and able to anticipate needs.
• Strong organisational and time‑management capabilities in a fast‑moving environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary €60,000‑€65,000 per year.
• Private health insurance.
• Discretionary performance bonus up to 10% of salary.
• 25 days annual leave plus Good Friday and public holidays.
• Modern office at Fitzwilliam Hall, Leeson Street, Dublin 2.
• Standard office hours: 9:00 am – 6:00 pm, Monday‑Friday.