Executive Assistant

About the role

AbbVie is seeking an Executive Assistant to support the Director of ME&C Security and the Director of Supply Chain Security at its North Dublin site. The role ensures smooth day‑to‑day operations for the leadership team, enabling senior leaders to focus on strategic decision‑making.

Key responsibilities

• Manage calendars, schedule meetings and coordinate internal and external engagements for both directors.
• Organise leadership team (LT) activities, including agenda preparation, metric collection, action‑item tracking, and production of reports and presentations.
• Attend LT meetings to align on metric reporting and follow‑up on decisions.
• Lead projects with Global Security cross‑functional teams and support employee culture and engagement initiatives.
• Coordinate communications at all levels, update digital screens with security messages, and work with communications leads.
• Plan and execute LT events, off‑site training, and team‑building activities.
• Arrange logistics for VIP visitors, including accommodation, transport, meeting rooms, catering and restaurant bookings.
• Maintain the meeting‑room booking system and schedule travel (flights, accommodation, car hire) for directors and their direct reports.
• Process expense claims through Concur and handle related administrative requisitions.

Required profile

• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Proven experience supporting senior leaders in a fast‑paced environment.
• Organisational aptitude to streamline processes and ensure efficient workflow.

Required skills

• Proficiency with Concur expense management system.