Executive Assistant

About the role

We are looking for an Executive Assistant to support the Managing Director and senior leadership team at Mercury in Dublin. The role involves high‑level administrative support, ensuring smooth day‑to‑day operations and effective coordination across the business.

Key responsibilities

• Manage the Managing Director’s calendar, schedule internal and external meetings, and resolve conflicts.
• Monitor and flag important items in the MD’s mailbox.
• Organise logistics for quarterly and off‑site leadership sessions, including agendas, minutes and follow‑up actions.
• Prepare PowerPoint presentations and other documentation for meetings.
• Process and reconcile expense reports using Concur for the MD, Operations Director and Commercial Director.
• Arrange complete travel itineraries, including flights, accommodation and transport.
• Coordinate cross‑functional support between DCBS and HR, Legal, Finance and IT.
• Support internal and external events, staff recognition, onboarding and monthly social activities.
• Assist project teams with document approvals and ad‑hoc administrative duties.
• Maintain management holiday trackers and control information flow across project teams.

Required profile

• Proven experience as an administrative assistant supporting senior management.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Concur expense management system