Executive Assistant / Office Manager

About the role

The Executive Assistant and Office Manager will partner closely with the Executive Director and senior leadership to ensure seamless office operations and provide high‑level administrative support. This hybrid role is pivotal in maintaining efficiency, handling confidential matters, and supporting the executive team’s strategic objectives.

Key responsibilities

• Manage calendars, schedule meetings, and handle correspondence for the Executive Director and senior leaders.
• Coordinate office workflow, streamline processes, and oversee supplies, equipment, and facilities.
• Prepare reports, presentations, and other documentation as required.
• Arrange travel itineraries and logistics for the executive team.
• Maintain discretion when handling confidential information.
• Support client relationship management and communications.
• Organise company events, meetings, and coordinate with operations staff and interns.
• Monitor staff performance, address operational issues, and ensure timely attendance.

Required profile

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Excellent organizational, time‑management, and communication skills.
• Ability to work independently and collaboratively.
• High level of discretion, confidentiality, and attention to detail.
• Strong problem‑solving abilities and capacity to prioritize multiple tasks.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Salesforce CRM.
• Office management software.