Executive Assistant (Part‑time, 12‑month contract)

About the role

PE Global is recruiting a part‑time Executive Assistant for a leading multinational biotech client in North Dublin. This 12‑month fixed‑term position supports the Vice President of the Small Molecules Region (SMR) and the AND Site Leadership Team, ensuring smooth day‑to‑day operations.

Key responsibilities

• Act as the primary point of contact for the SMR Vice President and provide secondary support to the AND Site Lead.
• Manage calendars, schedule meetings, prepare agendas, take minutes, track actions and distribute follow‑up communications.
• Create and format complex documents, reports, presentations and correspondence.
• Coordinate special projects with cross‑functional teams and support employee events, recognitions and training sessions.
• Organise internal and external visitor logistics, including transport, catering and accommodation.
• Handle SAP PO processing, site stationery orders and assist with time‑and‑attendance or HR system tasks as needed.

Required profile

• Third‑level qualification in business or a related discipline (NFQ Level 6).
• Minimum five years of experience in a senior executive‑assistant or similar role.
• Strong organisational, time‑management and problem‑solving abilities.
• Professional discretion, excellent written and verbal communication, and a proactive attitude.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• SAP (PO processing)