Executive Assistant (Senior Leadership Support)

About the role

Newcode.ai is seeking a proactive Executive Assistant to support its senior leadership and country manager in Dublin. This hands‑on position places you at the centre of fast‑moving legal‑tech operations, ensuring executives can focus on strategic priorities.

Key responsibilities

• Attend meetings on behalf of senior leaders, capture structured notes and follow up on action items.
• Manage complex, multi‑time‑zone calendars, travel arrangements and scheduling.
• Prepare agendas, briefing documents, presentations and other meeting materials.
• Draft, proofread and circulate internal and external correspondence.
• Coordinate cross‑functional activities across Ireland, Norway, Sweden, Denmark and the US.
• Handle confidential information with utmost discretion.
• Support new‑hire onboarding, event planning and ad‑hoc operational tasks.
• Identify and implement process improvements to reduce friction for the operations team.

Required profile

• Minimum 3 years experience as an Executive Assistant, PA or similar senior‑support role.
• Excellent written and verbal communication in English.
• Highly organized with strong attention to detail and ability to juggle multiple priorities.
• Comfortable thriving in a fast‑paced, high‑growth startup environment.
• Discreet, trustworthy and able to work autonomously.

Required skills

• Proficiency with standard office productivity tools and willingness to learn new technologies.

What we offer

• A culture of trust, excellence and diversity.
• Collaborative environment working on cutting‑edge legal‑engineering solutions.
• Opportunities for growth, ownership and shaping the role as the company scales.
• Inclusive team that values initiative, integrity and teamwork.