Executive Assistant to CEO (Dublin)

About the role

We are seeking an experienced Executive Assistant to support a prominent entrepreneur and business leader across multiple ventures in the public markets, investment and life sciences sectors. The position is full‑time, on‑site in Dublin 2 and offers a fast‑paced, dynamic environment working directly with the CEO.

Key responsibilities

• Manage high‑volume email correspondence across several busy inboxes.
• Coordinate complex calendars and schedule meetings across multiple time zones.
• Provide audio typing and email dictation support.
• Organise flights, accommodation, transport and travel itineraries.
• Support employee onboarding/off‑boarding and HR administration.
• Maintain and update a large database of contacts.
• Arrange internal and external meetings, including room preparation.
• Handle general office administration such as filing, stationery orders, room bookings and document management.
• Process AML documentation and manage expenses, receipts and credit‑card reconciliations.
• Greet clients and prepare meeting rooms in advance.

Required profile

• Minimum 4 years of experience in a similar PA/Executive Assistant role.
• Exceptional written and verbal communication skills.
• Strong attention to detail and organisational ability.
• Ability to manage confidential information with discretion.
• Proactive approach with strong initiative and follow‑through.
• Ability to prioritise effectively in a high‑volume environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• 25 days holiday plus bank holidays and an extra company day for Good Friday.
• Health insurance coverage.