Executive Assistant to Chief Commercial Officer

About the role

We are seeking a proactive Executive Assistant to support the Chief Commercial Officer and two senior Marketing managers within a leading luxury hospitality organisation. The role sits at the heart of a dynamic commercial team, ensuring smooth executive operations and high‑level stakeholder coordination.

Key responsibilities

• Provide full executive assistance to the CCO and senior Marketing leaders, managing complex, multi‑time‑zone diaries.
• Oversee inbox management, draft responses, and ensure timely follow‑up on critical actions.
• Prepare agendas, board packs, presentations, reports and other meeting documentation to a professional standard.
• Act as the first point of contact on behalf of the CCO, handling communications with senior executives, internal teams and external partners.
• Coordinate executive meetings, leadership events, workshops and conferences, including logistics.
• Arrange domestic and international travel, accommodation, itineraries and expense reporting.
• Support the preparation of board reports, commercial updates and leadership presentations.
• Track projects, actions and deadlines across Sales, Marketing and Revenue teams, ensuring accountability.
• Facilitate communication across multiple hotel properties to align commercial initiatives.
• Maintain commercial documentation, contracts and internal systems in line with policies.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or senior administrative role supporting executive‑level stakeholders.
• Outstanding organisational and planning abilities with capacity to manage multiple priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills, confident interacting with senior leaders.
• High level of discretion, professionalism and ability to maintain confidentiality.

Required skills