Executive Assistant to Managing Director

About the role

We are seeking an experienced Executive Assistant to provide dedicated support to the Managing Director of a leading Irish‑owned construction project management consultancy. This hybrid role combines high‑level administrative duties with office management, ensuring smooth daily operations in a fast‑moving environment.

Key responsibilities

• Provide comprehensive executive support to the Managing Director.
• Manage a dynamic diary, schedule meetings and appointments.
• Arrange domestic and international travel, accommodation and itineraries.
• Coordinate internal and external meetings and occasional corporate events.
• Serve as the first point of contact for clients and visitors, delivering a professional experience.
• Maintain meeting rooms and office facilities to a high standard.
• Oversee day‑to‑day office operations, liaising with suppliers and service providers.
• Provide administrative assistance to the wider team as required.
• Support health and safety compliance and general office administration.

Required profile

• Minimum five years’ experience supporting senior executives, preferably in construction, property, project management or professional services.
• Proven ability to manage multiple priorities and work independently in a fast‑paced environment.
• Outstanding organisational and time‑management skills.
• Excellent written and verbal communication abilities.
• Professional, personable and confident when dealing with senior stakeholders and clients.
• Strong attention to detail with a proactive, solutions‑focused approach.
• High levels of discretion, integrity and emotional intelligence.
• Flexible, adaptable and a positive, can‑do attitude.

Required skills

What we offer

• Competitive salary €65,000–€75,000 DOE plus an annual discretionary bonus.
• Partially hybrid working model with days in the South Dublin office.
• Opportunity to work in a growing, innovative consultancy with a collaborative culture.