Executive Management Assistant

About the role

ICON is a global healthcare intelligence and clinical research organisation. As an Executive Management Assistant, you will provide high-level administrative support to a senior executive within a global leadership role, helping ensure smooth and efficient operations.

Key responsibilities

• Manage complex calendars, schedule appointments and coordinate meetings
• Handle correspondence, including emails, phone calls and other communications
• Prepare and edit documents, presentations and reports for executive review
• Arrange travel and accommodation for executives, including flights, hotels and transportation
• Assist with special projects and initiatives as assigned by executives
• Maintain confidentiality and discretion with sensitive information

Required profile

• Bachelor's degree or equivalent work experience
• Proven experience as an executive assistant or similar role in a fast-paced, global environment
• Strong organisational and time management skills, able to prioritise and meet deadlines
• Excellent communication and interpersonal skills with internal and external stakeholders
• Ability to anticipate needs, exercise sound judgment and work independently with minimal supervision
• Legal right to work in the country where the role is based

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Use of AI-enabled tools to support executive-level priorities

What we offer

• Competitive base salary and performance-related incentives
• Health and wellbeing programmes, including medical, dental and vision coverage where applicable
• Retirement and pension plans, life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through training and career pathways