Intellectual Property Assistant

About the role

We are looking for an experienced Intellectual Property Assistant to join our Patent department in Dublin. Working within a small team of four IP assistants, you will support the Attorney and maintain close communication with clients to ensure high‑quality service.

Key responsibilities

• Create, format, edit, and transmit documentation, ensuring meticulous attention to detail.
• Prioritise urgent correspondence, route communications, and gather required information.
• Prepare and file documents, complete online forms for new work, and draft daily invoices.
• Utilise Microsoft Office suite (Word, PowerPoint, Excel) to produce correspondence, presentations, records, and spreadsheets.
• Manage projects, contribute to productivity and sales initiatives, and provide reception cover when needed.

Required profile

• Minimum three years of experience in an administrative or legal assistance role.
• Exceptional accuracy, ability to meet deadlines, and strong organisational skills.
• Familiarity with legal procedures, protocols, and intellectual property processes.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

What we offer

• Permanent contract with hybrid working (2 days onsite per week).
• Flexible hours between 8 am‑6 pm, Monday‑Friday, 35‑hour week.
• Flexi‑time scheme granting extra annual leave each month.
• Convenient location near Charlemont Luas stop.