Medical Administrator – Office Support

About the role

We are looking for a proactive Medical Administrator to join our busy office team. You will support physicians and medical staff by handling a wide range of administrative tasks, ensuring smooth operation of our occupational health services across Ireland.

Key responsibilities

• Answer phone calls, arrange appointments and manage email queries.
• Handle incoming and outgoing mail, filing, typing reports and recording medical notes.
• Schedule off‑site clinics and manage reception duties on a rotational basis.
• Provide personal assistant support to physicians, including arranging referrals and billing patients or third‑party payers.
• Maintain office files, patient records and supplies inventory, placing orders and verifying receipt.
• Operate and troubleshoot office equipment, performing preventive maintenance and arranging repairs.
• Uphold quality standards and contribute to the reputation of the physician office by taking ownership of new requests.
• Perform any additional ad‑hoc duties assigned by management.

Required profile

• Previous experience in a customer‑facing role.
• Experience in a healthcare environment is desirable.
• Strong administration skills with high attention to detail.
• Highly organised and able to prioritise multiple tasks.
• Professional, approachable and a team‑player.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong IT aptitude.

What we offer

• Opportunity to work with a leading national occupational health provider.
• Collaborative team environment supporting professional growth.
• Exposure to a variety of medical and administrative functions.